Travel, Fleet & Procurement Co Ordinator

# Travel, Fleet & Procurement Co Ordinator

**Employment Type:** Full-time
**Department:** Business support

## Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

## Job Description

The Travel, Fleet & Procurement Coordinator will provide administrative support across several operational areas including travel and expenses, fleet administration, mobile phone management and procurement. This is a varied role requiring excellent organisational skills, strong attention to detail, and a customer-focused approach.

The successful candidate will be comfortable working in a fast-paced environment, managing multiple priorities and building positive relationships with colleagues and suppliers. Full training will be provided, making this an excellent opportunity for someone with a strong administrative background looking to develop their career.

### Responsibilities

#### Travel and Expenses
* Respond to travel and expense queries from colleagues
* Manage starter, movers, leavers process in travel booking tool
* Support with the travel and expenses audit and reporting
* Take ownership of travel and expenses pages on T2, our intranet site

#### Fleet
* Act as the first point of contact for day-to-day fleet-related queries
* Maintain accurate fleet records and reporting
* Review and process fleet invoices

#### Procurement
* Process orders for PPE, stationery and office supplies
* Work with approved suppliers to ensure timely delivery of goods
* Manage compliance to procurement policies and procedures

#### Mobile Phones
* Process orders for mobile phones and SIM cards
* Maintain accurate asset records and inventory information
* Respond to phone and SIM queries from colleagues
* Review supplier invoices and colleague usage

#### General Administration
* Assist with ad hoc projects and administrative tasks as required

## Qualifications

### Essential
* Previous experience in an administrative or coordination role
* Excellent organisational and time management skills
* Strong attention to detail and accuracy
* Ability to manage multiple tasks and competing priorities
* Customer-focused with excellent communication skills
* Comfortable working with data, reports and supplier invoices
* Ability to work independently and use initiative
* Positive, proactive and flexible approach to work

### Desirable
* Experience of travel, fleet, Procurement and asset management
* Experience working with external service providers
* Experience producing reports and analysing data

### Personal Attributes

We're looking for someone who:
* Thrives in a fast-paced environment
* Has a "can-do" attitude and is willing to get involved in a variety of tasks
* Takes pride in delivering excellent customer service
* Is highly organised and dependable
* Enjoys problem-solving and finding practical solutions

## Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

#LI-SM

Please find out more about us at www.turnerandtownsend.com/

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter, Instagram, LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.