Purchasing Manager

# Purchasing Manager

**Full-time**
- Job-Category: Procurement
- Job Type: Permanent
- Job Schedule: Full-Time

## Company Description

SO/ is a coveted collection of hotels, rooted in the world of fashion. Making its stylish debut on the global hotel scene in 2011, SO/ continues to command attention with its avant-garde design and creative approach to the world of luxury.

## Job Description

We are seeking an experienced, commercially driven, and highly organized Purchasing Manager to join our team at SO/ Uptown Dubai.

The successful candidate will oversee all purchasing and procurement activities, ensuring timely sourcing of quality goods and services while maintaining cost efficiency, compliance, and brand standards. As a key member of the pre-opening team, the Purchasing Manager will support procurement planning, supplier management, budget control, and operational readiness.

### Key Responsibilities

**Purchasing & Procurement**
- Manage all purchasing activities in line with company standards, policies, and approved budgets.
- Source and negotiate competitive pricing, payment terms, and contracts with suppliers.
- Oversee purchase requisitions, quotations, purchase orders, and timely deliveries.
- Identify cost-saving opportunities without compromising quality or service standards.
- Coordinate FF&E, OS&E, and operational purchasing requirements within approved budgets.
- Maintain procurement trackers, monitor critical deliveries, and ensure readiness for opening.
- Identify procurement risks and implement contingency plans.

**Supplier & Contract Management**
- Evaluate, select, and manage suppliers based on quality, cost, reliability, and sustainability.
- Maintain supplier contracts, records, and performance evaluations.
- Ensure supplier due diligence, including trade licenses, VAT documentation, and banking verification.
- Promote competitive local sourcing and responsible procurement practices.

**Cost Control & Inventory**
- Monitor purchasing expenditures and commitments against approved budgets.
- Prepare procurement forecasts, cost comparisons, and expenditure reports.
- Coordinate with Receiving, Stores, and operational departments to ensure quality, availability, and inventory efficiency.
- Resolve delivery discrepancies, outstanding orders, and supplier-related issues.

**Systems, Compliance & Reporting**
- Implement and manage FutureLog purchasing workflows, supplier records, and approval processes.
- Ensure compliance with UAE regulations, company procurement policies, authorization limits, and audit requirements.
- Maintain accurate purchasing documentation and complete audit trails.
- Provide regular procurement and budget reports to the Director of Finance.
- Support internal and external audits and coordinate invoice reconciliation with Finance.

**Sustainability**
- Promote ethical sourcing, sustainable products, and environmentally responsible suppliers.
- Identify opportunities to reduce waste and improve procurement efficiency.

## Qualifications

- Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Minimum 5 years of procurement experience, preferably in luxury hospitality.
- Strong negotiation, supplier management, and cost-control skills.
- Knowledge of FutureLog or similar procurement systems.
- Familiarity with UAE regulations and procurement standards.
- Excellent communication, analytical, and organizational skills.
- CIPS or equivalent certification is an advantage.